Use Warehouse Mapping to tell the system which warehouse or storage location holds each product. This ensures stock movements, purchase orders, and reports are tracked at the right location.

When to use this: When you need to map products to specific warehouse or inventory locations for stock tracking.

Prerequisites

• Inventory Locations must exist
• Products must exist

Warehouse Product Mapping

📝 General Description

Warehouse Mapping shows the relationship between products and inventory locations. Each mapping record links a product to a warehouse, controlling where stock-in, stock-out, and transfer operations are routed.

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How Warehouse Mapping Works

Without mapping, products may not appear in stock management operations for certain locations.

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Warehouse Selector

[!NOTE] The entire data grid below updates when you change the warehouse selection. Each warehouse has its own set of mapped products.

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Action Buttons

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Data Grid Columns

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💡 Example

Scenario: A retail chain has 3 warehouses and 10 outlets. Not all products are stocked at all warehouses.

• Central Warehouse stocks everything (main distribution center) — all products are mapped here
• North Warehouse stocks common items — select products are mapped
• South Warehouse only stocks select items — fewer product mappings
• Products NOT mapped to a warehouse won't appear in that warehouse's stock operations (PO, GR, Transfer, Stock Count)

How to Map Products

1. Select the target Warehouse from the dropdown.

2. Click ⊕ Add Item → Search for the product → Click to add.

3. Repeat for all products that should be stocked at this warehouse. 4. For bulk mapping, click 📥 Import → Upload a spreadsheet with Item No list.

How to Remove Mappings

1. Select the target Warehouse from the dropdown.

2. Check the ☐ checkbox next to the products you want to remove.

3. Click 🗑️ Delete Checked → Confirm removal.

4. The products will no longer appear in that warehouse's stock operations.

[!IMPORTANT] Warehouse Mapping is an advanced feature for multi-warehouse businesses. Single-location stores typically don't need this — all products are automatically available at the default inventory location.

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Access & Permissions

[!NOTE] Exact permissions depend on the Privileges Setup configured for each role. Contact your administrator if you cannot access this page.

Expected Result: Changes are saved successfully and reflected across the system after the next POS sync.

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How to Edit a Warehouse Product Mapping

1. Navigate to Warehouse Product Mapping from the sidebar menu.
2. In the list, click the name or code link (blue text) of the record you want to edit.
3. The edit form opens with all current values pre-filled.
4. Modify the fields you want to change.
5. Click Save to apply your changes.

Expected Result: The updated warehouse product mapping is saved and changes are reflected across the system after the next POS sync.

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How to Add a New Warehouse Product Mapping

1. Navigate to Warehouse Product Mapping from the sidebar menu.

2. Click the + Add New button (green button).

3. Fill in the required fields in the form.

4. Fill in any optional fields as needed.

5. Click Save to create the new warehouse product mapping.

✅ Expected Result: The new warehouse product mapping appears in the list and is available for use across the system.

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FAQ

Q: Why is my product not showing on the POS? A: The POS needs to sync first. Check Terminal Status to see the last sync time. Also verify the product is not deleted and is assigned to the correct outlet.

Q: Can I delete a product that has sales history? A: You can soft-delete it (it will be hidden from active lists and POS), but it cannot be permanently removed because it is linked to transaction records.

Q: How do I update prices for multiple products at once? A: Use the Data Importer > Product Importer to bulk update. Export the current list, modify prices in the spreadsheet, then re-import.

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Troubleshooting

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Related Menus

• Category Setup — product categorization
• Department Setup — reporting hierarchy
• Sales Setup > GST Setup — tax rates for products
• Data Importer > Product Importer — bulk product upload
• Sales Setup > Payment Mode — payment methods at POS

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Open Questions / Confirmation Needed

[!NOTE] The following items may vary depending on your system version and configuration:

• Exact permission settings depend on your Privileges Setup configuration
• Sync timing to POS terminals depends on network conditions and sync schedule
• Some features may require additional licensing or module activation
• Field behavior may differ between EQuip versions

If you encounter behavior not described in this manual, contact your system administrator or EQuip support team.

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Field Reference

[!NOTE] Additional fields specific to this page are documented in the sections above. The table above shows common fields present across most pages.